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HR Administration and Outsourcing
Give recurring HR work clear ownership, reliable records, and a consistent process.
Keep essential HR work moving
HR administration and outsourcing provide agreed recurring support for the employee processes that need consistent ownership. This can include onboarding coordination, personnel-file organization, acknowledgment tracking, approved HRIS updates, offboarding checklists, employment-verification workflows, and recurring management reports.
Administration is most useful when decisions are clear but execution is fragmented. If managers need substantial judgment, workforce strategy, or ongoing leadership, combine a defined administrative scope with fractional HR support.
Choose the tasks, controls, and handoffs
| Workstream | Potential deliverable | Employer responsibility |
|---|---|---|
| New hires | Checklist, status tracker, document routing, and manager handoff | Approve hiring, supply accurate information, and verify readiness |
| Employee records | Agreed file structure, missing-item log, access rules, and completion reporting | Authorize access and approve corrections and retention decisions |
| HRIS maintenance | Approved updates, workflow instructions, and exception tracking | Approve system permissions and personnel changes |
| Offboarding | Task checklist, record routing, access-removal coordination, and handoff | Make employment decisions and authorize final actions |
| Recurring reporting | Defined headcount, onboarding, documentation, or attendance report | Confirm definitions and reconcile source records |
Establish the operating agreement
We inventory recurring tasks, confirm volume and deadlines, name approvers, and define the systems of record. Your agreement sets capacity, access, review points, and what happens when an exception requires leadership attention. Recurring work can then move through a shared task list with clear completion evidence.
Payroll processing, benefits brokerage, legal representation, clinical oversight, and round-the-clock coverage are not automatically included. Timekeeping and payroll workflow assessment can be scoped alongside your current provider.
Pricing: custom quote based on task volume, employee count, locations, systems, access requirements, and frequency. A file audit is a separate diagnostic service; ongoing file maintenance is recurring administration. See published project prices for related work.
Questions about this support
Can you take over all our HR administration?
We can discuss a coordinated scope, but responsibilities and capacity must be confirmed. Identify which transactions, systems, deadlines, approvals, and employee contacts need coverage.
Is this the same as a PEO?
This service is scoped consulting and administrative support. It does not establish a co-employment arrangement or replace your benefits and payroll providers.
Will employees contact Holt directly?
Employee-facing contact channels and topics can be agreed where appropriate. The proposal sets availability, escalation, and which decisions stay with your managers.
Choose a practical starting point
Start with a free introductory conversation. When the need is clear, request a focused project. When several systems need diagnosis, the $1,500 HR and Workforce Infrastructure Assessment can establish priorities. Your written proposal confirms deliverables, participating locations, timing, responsibilities, revisions, and fees.
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